From warehouses, depots to large vehicle garages, businesses install roller shutter doors to secure the premises, protect goods and provide insulation.
These complex pieces of machinery occasionally fail due to broken parts or design defects. The subsequent injuries this can cause has led to the development of strict regulations. In the UK, roller shutter doors are regulated by the Provision and Use of Work Equipment Regulation (PUWER).
As an employer of labour, you are obligated to ensure that the work environment is safe for your employees.
Inspections must be carried out, over time, to maintain safe working conditions. These regulations also apply if you are leasing the property as they also bind the occupier of a building. The following are the most important UK legislations and the steps you should take to comply with them:
- Regulation 5 of the aforementioned PUWER 1998 advocates that “Every employer shall ensure that work equipment is maintained in an efficient state, in efficient working order and in good repair.”
It also says, “Every employer shall ensure that where any machinery has a maintenance log, the log is kept up to date.”
- Regulation 5 of the Workplace (Health, Safety and Welfare) Regulations 1992, enjoins that : “The equipment devices and systems to which this regulation applies shall be subject to a suitable schedule of maintenance.” This law applies to all roller shutter doors, whether they are manually or electrically operated.
- A government law, the Regulatory Reform (Fire Safety) Order 2005, prescribes : “Where necessary in order to safeguard the safety of relevant persons the responsible person must ensure that the premises and any facilities, equipment and devices provided are subject to a suitable system of maintenance and are maintained in an efficient state and in efficient working order and in good repair.”
This applies to any doors designated as a fire exit, along an escape route or which provides fire containment. In order to satisfy the above regulations, it is important that you can demonstrate:
- Regular maintenance is carried out at intervals.
- Potentially dangerous defects are remedied quickly.
- Accurate records are kept to document the above.
The most widely accepted form of such documentation is via a log book. The requirements for a log book include:
- Up to date name and contact details of the manufacturer.
- Unique identification number.
- Door location reference (if known).
- Up to date name and contact details of the installer.
- Date of completion of installation.
- The results of installation verification and testing.
- Identification of power unit.
- Identification of safety devices.
- The results.
Requirements for the use of a log book are mentioned above in extract B from PUWER and are further covered by BSEN Standards relating to Construction Products and the Machinery Directives.
- BSEN 12635:2002-Industrial, Commercial & Garage Doors & Gates – Instillation & Use is one of a series of supporting standards to BSEN 13241-1:2003; the Product Standard for Industrial, Commercial, Roller and Garage Doors and Gates. It provides guidance on documentation, installation, labelling, handover, operation, use, maintenance and repair of doors, including the requirements for a log book for power operated doors, which are summarised above.
Note that these requirements apply mainly to new installations but are also essential information for the maintenance and safe operation of ANY door, no matter how old. The logbook should also contain a clear reference to the operating instructions for the door, whether included in the log book or as a reference to separate documentation.
After the initial installation and testing, ongoing maintenance is recommended. The results of this should also be recorded In the log book. Other records kept include:
- The number of maintenance and repair visits
- The details of the work done
- The details of significant changes or upgrades, if any
- Name, date and signature of responsible person in each instance
On going maintenance of the roller shutter door will ensure it’s safe to use and guarantee a long lifespan. Knowing the laws that govern the use of your doors can help you avoid accidents and this can help the bottom line of your business.
SRL Limited, a leading manufacturer of roller shutter doors and security grilles in the West Midlands, can design and construct custom doors for your premises. Their engineers are always available for emergency call outs. Pick up the phone and call them and chat about your project.